Privacy Policy

Please note that this Privacy Policy is regularly updated to adapt it to the changes that have occurred with regard to our treatment of your personal data or the applicable legal situation.

On this website you will learn all about how we protect your personal data and what rights you have in connection with the processing of your personal data.

In the following, we give you a general presentation on the protection of your personal data by HER Talents – Female Executive Search (Susanne Dohrn/Dohrn Consultants GmbH) in the following HER Talents. In the further course you will also receive special information on the following points:

How do we use personal data when you visit the HER Talents website?
How do we use cookies (and other tracking technologies)?
How do we use personal data for advertising purposes?

1. How do we protect your personal data?

We attach great importance to your right to privacy and the protection of your personal data. We want to reassure you that your personal data is in good hands when you contact or are in contact with HER Talents.

HER Talents protects your personal data in accordance with applicable data protection laws and our privacy policy. In addition, HER Talents maintains appropriate technical and organizational measures to protect your personal data against unauthorized or unlawful processing and/or unintentional loss, alteration, disclosure or access, or against accidental or unlawful destruction or damage.

What categories of personal data do we collect and how do we process that personal data?

We collect personal data of our employees, potential employees, customers, suppliers, business contacts, partners and website users. Unless the data we collect is listed in this Privacy Policy, we will provide the data subjects (to the extent required by law) with appropriate information about what other data we collect and how we will use this data.

The personal data we collect includes the information listed in the sections

“How do we use personal information when you visit the HER Talents website?”,

“How do we use cookies (and other tracking technologies)?”

And

“How do we use personal information for advertising purposes?”

categories of personal data described, as well as any other categories of personal data referred to in this Privacy Policy or in any other statement you have received.

Below you will find an overview of the categories of personal data we collect:

Other personal information, contact details and other markings	In addition to the personal information provided above, we may collect other personal information for recruitment or employment purposes, including, for example, national identification numbers; Social security numbers; insurance data; information on marital status, civil partnership, (registered) cohabitation, family members/dependants; emergency contact data or information about military service.
Information on training, employment or career	We may collect information about your education or employment, such as your professional career.
Confidential data for recruitment purposes	If the applicable local laws so permit, or if you have given your consent, we may collect certain confidential information, including, for example, health/medical data (including information on any disability status); information on trade union membership, religion, ethnic origin; Information about a minority affiliation as well as information on criminal offences and criminal convictions We collect this data for a specific purpose. For example, health/medical data are collected to take into account a possible disability or illness (subject to legal restrictions on the timing of the collection of such information and other applicable restrictions) and to provide appropriate services; Applicants screenings/background checks and personal data relating to diversity (e.B. ethnic origin) are used, for example, to comply with legal requirements or internal guidelines regarding diversity or anti-discrimination.
Documents required under immigration law	We may collect citizenship, passport details, and residence or work permit information (in physical and/or electronic form).
Financial data for payroll	Your bank data and other relevant financial data required for payroll or social benefits.
Data related to talent management	Data required to perform an applicant screening/background check, performance decision and outcome information, performance and alert feedback, e-learning/training programs, performance assessments, and employee promotion interviews (including information you provide when requesting or providing feedback, setting priorities, updating your information in relevant tools, etc.), information on driving licences and vehicle ownership, and information used to create biographies.
Required data in connection with recruitment	Data requested during the recruitment process to the extent permitted by applicable law.
Data submitted by you in connection with recruitment	Data that you submit in CV/CV, cover letter, scripture samples or other written documents (including photos).
Data generated by us during recruitment	Your personal data generated by interviewers and recruiters based on their interactions with you or through simple internet searches, where permitted by applicable law.
Data obtained from third parties in connection with recruitment	data on your person provided by external recruitment agencies, recruiters or job search websites (if applicable).
Audiovisual material	Photos and images/audio content/film materials taken by video at virtual and live events (including recordings during virtual workshops or similar events).
Recommendations	Data associated with recommendations provided by other people on your behalf.
immigration	documents and relevant information required by immigration law.
Career and applicant Screening/Backgroundcheck	Information about your training, previous employment relationships, and, where applicable, credit history, criminal records, or other information uncovered during an applicant screening/background check, if permitted by applicable law.
Diversity data	Information regarding ethnic origin, religion, disability, gender or self-declared LGBT status for the purposes of official reporting requirements, where required by law, as well as the identification of the diversity/diversity of HER Talents’ workforce, subject to legal restrictions.
Data in connection with assessments	Data generated as part of your participation in psychological, technical or behavioural assessments. Before you participate in such assessments, you will receive more information about the nature of the assessment.

With the exception of certain information that must be made available by law or under the policies of HER Talents (including the management of an employment relationship with HER Talents), you are free to provide HER Talents with personal information. Therefore, if you do not wish to provide her Talents with your personal data, there is no disadvantage to you. Please note, however, that in this case, HER Talents may not be able to fulfill some or all of the purposes listed in this Privacy Policy, and you may not be able to use certain tools and systems that require the use of this personal information.

If you provide HER Talents with personal information to another person (e.B.g. a potential employee or person recommended by you), you are responsible for ensuring that that person is made aware of the information contained in this Privacy Policy and that that person has consented to the disclosure of their information to HER Talents.

We have received the previously mentioned categories of personal data either directly from yourself (e.B. when you enter information to subscribe to a newsletter or register on a forum website to comment there) or indirectly from certain third parties (e.g. through the technology of our website). These third parties include companies affiliated with us, public authorities, public websites, and social media, suppliers and intermediaries.

For what purpose and on what legal basis do we use your personal data?

HER Talents uses your personal data only to the extent necessary for specific purposes. The table below lists (i) the purposes for which HER Talents uses your personal data and (ii) an overview of the relevant legal bases.

Purpose	Legal basis
Management of our business and/or employment relationship with you	Required for the fulfilment of a contract concluded with you
recruitment	Justified by our legitimate interest in ensuring the recruitment and placement of suitable employees
Facilitate communication with you (even in emergencies and to provide the information you requested)	Justified by our legitimate interest in ensuring proper communication within the organization and dealing with emergencies appropriately.
Operation and management of our business activities	Justified by our legitimate interest in ensuring the proper conduct of our business activities
Compliance with legal requirements	Necessary for compliance with legal obligations to which we are subject
Track your use of our systems (including use of our website and the apps and tools you use)	Justified by our legitimate interest in avoiding infringements and protecting our reputation
Social listening (identification and evaluation of what is said about HER Talents and our social media customers (only in publicly available content) to better understand moods, intentions and trends in the market and thereby improve our services. For this purpose, we carry out searches for keywords (keywords). Our goal is to gain insight into conversation trends over a period of time and not to identify individuals. To do this, we analyze and monitor conversations, public expressions, statements, and other interactions on various social media channels.)	Justified by our legitimate interest in protecting our assets and brand on social media
Improving the security and functionality of our website, networks and information	Justified by our legitimate interest in ensuring an excellent user experience for you and the security of our networks and information
Data analytics (i.e. analysis of business processes and data to describe, predict and improve economic performance within HER talents and/or provide the user with a better experience; (For more details on performing analyses on our website, please see our Cookies Policy).	Justified by our legitimate interest in ensuring the proper conduct of our business activities
Advertisements for our products and services addressed to you (unless you have objected to the processing for this purpose, as shown in the section below ,How do we use personal information for advertising purposes? How do we use personal data for advertising purposes?”	Justified by our legitimate interest in the management and expansion of our business activities
Specific purposes related to recruitment/placement and employment	Legal basis
Assess your suitability for the job you are applying for and for future positions	Justified by our legitimate interest in ensuring the placement and placement and recruitment of suitable employees
Managing your application	Justified by our legitimate interest in ensuring the placement and recruitment of suitable employees
Facilitating communication with you	Justified by our legitimate interest in ensuring proper communication with you
Execution of administrative tasks (e.B. reimbursement of your expenses in connection with an interview)	Justified by our legitimate interest in ensuring the placement and recruitment of suitable employees
Data analytics, including analysis of our pool of applicants to gain better understanding of who is applying for positions with us and how we can attract and retain top talent	Justified by our legitimate interest in ensuring the continuous improvement of our recruitment processes
If necessary, record your online interview for review by additional HR managers	Justified by our legitimate interest in ensuring the placement and recruitment of suitable employees
In the event of your registration on our careers website or applicant portal, register in a database so that you can receive news about positions and events at HER Talents in the future; You can also get personalized job recommendations while visiting our careers website	Justified by our legitimate interest in ensuring the placement and recruitment of suitable employees
Transfer of your contact information, training data, employment data, application information and CV, as stored by you in our recruitment system, via the HER Talents Applicant Portal – a website run by us to inform you about new jobs that may be of interest to you	Justified by our legitimate interest in ensuring the placement and recruitment of suitable employees
Management of employee services	Justified by our legitimate interest in ensuring that our employees receive the applicable services
Statutory reporting obligations as well as participation in legal proceedings	Compliance with legal obligations

To the extent that, according to the table above, our legitimate interests constitute the legal basis for the processing of personal data for a particular purpose, we believe that our legitimate interests will not be overridden on the basis of your interests, rights and freedoms, as (i) we ensure transparency in the processing; (ii) we apply the concept of “Privacy by Design”, (iii) we regularly review compliance with data protection and (iv) you are entitled to the aforementioned rights in respect of our processing activities. For more information on this stakeholder approach, please contact HER Talents’ data protection officer.

We process your personal data for the above purposes on the basis of your prior consent, insofar as your consent is mandatory under applicable law.

If, in connection with a Privacy Policy, you are asked to click, mark or activate buttons, check boxes or functions such as .B. “I agree”, “I accept” or similar wording, and you comply with this request, you hereby consent to the processing of your personal data, but this applies only to countries where your consent to this right is strictly required by law. In all other countries, such actions or actions are considered mere confirmation and the legal basis for the processing of your personal data does not constitute your consent, but another applicable legal basis.

We will not use your personal data for purposes incompatible with the processing purposes you have been informed about, unless such use is required or permitted by law or is in your own vital interest (e.B. in the event of a medical emergency).

Will we share your personal data with third parties?

Subject to your express consent, your personal data will be forwarded in connection with our business activities to our clients, professional consultants, public and government authorities or third parties, wherethese may be located in other countries. Prior to forwarding, we will take the necessary steps to ensure that your personal data is adequately protected in accordance with applicable data protection laws and HER Talents internal policies. HER Talents may also share your personal information with HER Talents affiliates to support visits to our locations.

For example, we may share personal information with third parties for other business purposes as follows:

We share your information with third parties who provide services to us, including accounting, payment processing, customer service, email delivery, advertising and marketing, security and operational monitoring, maintenance or maintenance of accounts, processing or execution of orders and transactions, verification of customer information, research, data hosting, auditing and data processing
To protect and protect the legal rights and security of HER Talents, our affiliates, our users or the public, including protection against fraud and malicious activity; and
For other business purposes or other purposes set forth in this Privacy Policy, which were communicated to you at the time of data collection or in accordance with your consent.

We may also share your information in connection with a material business transaction such as.B.dem sale of a website, a merger, a merger, the sale of assets, an IPO or, in the unlikely event of bankruptcy.

Unless otherwise notified, disclosure of your personal data from the European Economic Area (EEA) to third parties outside the EEA is based on an adequacy decision or subject to the EU standard contractual clauses (a copy of the standard contractual clauses is available via the contact form attached below). Any other cross-border transfer of your personal data, not related to the EEA, will be carried out in accordance with the relevant international data transmission mechanisms and security measures.

What about confidential data?

In general, we do not collect confidential data (also known as special categories) through this site or in any other way. In the few cases where we wish to collect such data, we will do so in accordance with the requirements of data protection law and/or ask you for your consent.

The term “confidential data” refers to various categories of personal data that require special treatment under data protection law, including, in certain circumstances, obtaining your express consent. These categories include ethnic origin, political opinions, religious, ideological or similar beliefs, trade union membership, physical or mental health, biometric or genetic data, data on sex life or sexual orientation, as well as criminal offences and criminal convictions (including information on suspected criminal activity).

What about data security?

We maintain organizational, physical and technical security measures for all personal data we hold. We have protocols, controls and relevant policies, procedures and guidance for maintaining these security measures, taking into account the risks associated with the categories of personal data and their processing by us.

Where will your personal data be processed?

As a global organization with business activities around the world, the personal information we collect may be transferred or accessible within HER Talents’ global operations and affiliates.

These transfers within HER Talent’s worldwide business are in accordance with applicable data protection laws.

From which sources do we receive your personal data?

Unless we receive your personal information directly from you, we may obtain it from the following sources: publicly available sources (register or Internet), HER Talents employees, subcontractors, subcontractors, subcontractors, public authorities, public websites and social media, former employers, educational institutions, suppliers and service providers (including independent data providers).

See point 5 for more information on the sources of your personal data used for advertising purposes.

How long do we store your personal data?

We only store your personal data for as long as necessary. We maintain specific policies and procedures for the management and retention of documents and data, so that personal data is deleted after a reasonable period of time in accordance with the following retention criteria:

We retain your personal information as long as we have a business relationship with you (especially if you have an account with us).
We will only keep your information for as long as your account is active or we need your information to provide you with services.
We store your data for as long as is necessary to meet our worldwide legal and contractual obligations.

What rights do you have with regard to the processing of your personal data?

You have the following rights (under the circumstances and conditions and subject to exceptions provided by law):

The right to access your personal data processed by us: You are entitled to know whether we store personal data from you and, if this is the case, to receive information about your personal data and a copy thereof.
The right to rectification of your personal data: You are entitled to have your personal data corrected if it is incorrect or incomplete.
The right to object to the processing of your personal data: You are entitled to request that we no longer process your personal data.
The right to erasure of your personal data: You are entitled to request the deletion of your personal data, e.B. if such personal data are no longer needed for the purposes for which it was collected and stored.
The right to restrict the processing of your personal data: You are entitled to request that we process your personal data only in certain circumstances, in particular only with your consent.
The right to transfer your personal data: You are entitled to obtain a copy (in a structured, common and machine-readable format) of the personal data you have provided to HER Talents, or to require HER Talents to transfer your personal data to another responsible body.

If the processing of your personal data is based on your consent, you have the right to withdraw this consent at any time by contacting the data protection officer of HER Talents. The right of HER Talents to process the personal data that HER Talents received prior to the withdrawal of your consent, as well as the right of HER Talents to continue the parts of the data processing based on legal bases other than your consent, remains unaffected by the revocation.

If, despite our commitment and efforts to protect your personal data, you believe that your privacy rights have been violated, we would be delighted if you contact HER Talents directly to find a friendly solution as a first step with your complaint. You have the right to file a complaint directly with the competent supervisory authority or a complaint against HER Talents with a competent court (either in the country where you reside, in the country where you work, or in the country where you believe applicable data protection regulations have been violated).

2. How do we use personal data when you visit the HER Talents website?

In addition to the information presented above, the following sections explain how we use personal information when you visit HER Talent’s website:

What personal data do we collect?

HER Talents collects personal data on its websites in two ways: (1) directly (e.B. when you enter personal data to subscribe to a newsletter or register on a forum website to comment on it) and (2) indirectly (e.B. via website technology).

The following personal data may be collected and processed:

Personal data that you provide when filling out forms on our website. This includes registering to use the Site, subscribing to services, newsletters and notifications, registering for a conference, or requesting a white paper or other information. The sites that collect this type of personal data may contain further information about what we need your personal data for and how it is processed. It is your free choice whether you want to provide this data.
If you contact us, we may keep the documents relating to this correspondence.
We may ask you to participate in surveys that we use for research purposes, but you do not have to respond.
Messages, comments, or other content that you upload or post to a HER Talents website.
Our website collects data about your computer, including (if available) your IP address, operating system and browser type, system management, traffic filtering, tracking user domains and statistical purposes.
Details of your visits to our website, the pages you visit, and the resources you have accessed or downloaded, including, but not limited to, traffic, geo-data, weblogs, and other communications data. For more information, see the section below on cookies.

Do we link to third-party websites and programs?

Our websites may include:

Links to and from the pages of our partner networks, advertisers and affiliates;
Certain third-party programs (widgets and apps); if this is the case, please note that your personal data collected by such programs may be used by the respective third parties for their own purposes.

We assume no responsibility or liability for such third-party sites or programs. Please review the terms of use and privacy statements of these third parties before using their sites and programs and providing information there.

How do we use the personal data collected on our websites?

We use the personal data for the purposes set out in the section “For what purpose and on what legal basis do we use your personal data?” previously, as well as to provide the information you requested, to process online job applications and for other purposes that we explain to you at the time of data collection. For example:

Links to and from the pages of our partner networks, advertisers and affiliates;
Certain third-party programs (widgets and apps); if this is the case, please note that your personal data collected by such programs may be used by the respective third parties for their own purposes.

We analyze your IP and browser information to determine the most effective function of our website and to identify ways to improve the website and its functions. For more information, see the section below on cookies.

3. How do we use cookies (and other tracking technologies)?

In addition to the information presented earlier, this section explains how we use cookies and other tracking technologies.

We analyze your IP and browser information to determine the most effective feature of our website, as well as ways to improve it, and ultimately decide how we can tailor our website to provide a more positive and relevant experience for the user.

For more information, see the section on cookies.

If you have privacy questions or would like to adjust your preferences for using your data for websites and advertising purposes, please contact us.

4. How do we use personal data for advertising purposes?

In addition to the information presented earlier, this section explains how we use personal information for advertising purposes:

What sources do the data used for advertising purposes come from?

Most of the personal data we collect and use for advertising purposes relates to individual employees of our customers and other companies with whom we have a business relationship. We may also obtain contact information from publicly available sources, including content posted on social media sites, in order to establish a first contact with a relevant employee with a customer or other company.

Do we send targeted emails?

We send commercial emails in accordance with applicable advertising law to employees of our customers or other companies with whom we wish to develop or maintain a business relationship. Our targeted emails typically contain web beacons, cookies and similar technologies that allow us to determine whether you are opening, reading or deleting the message and which links you may click on. When you click on a link in a HER Talents promotional email, we also use a cookie that logs the pages you visit and the content downloaded from our website, even if you are not registered or logged on to our site.

Targeted e-mails from HER Talents may contain additional data protection information required by applicable data protection law.

Do we maintain customer relationship management (CRM) databases?

Like most companies, HER Talents uses Customer Relationship Management (CRM) technology to carry out and track our advertising efforts. Our CRM databases contain personal data of employees of our customers or other companies with whom we already have a business relationship or wish to develop a business relationship. The personal data used for these purposes includes relevant business information such as contact details, publicly available information (e.B.g. membership of a body, published articles, press releases, your public communications on social media websites, if business-relevant), your responses to targeted emails (including network activities following the links sent with our mail), the website activities of users registered on our website, and other information from HER Talents employees , based on the personal interactions with you, business information included. If you would like to be removed from our CRM database, please contact us or use this link.

Do we combine and analyze personal data?

We may combine the information we receive from publicly available sources with the information we have received from our various interactions with you via email, website or personal contact (including information collected across our various websites, such as our career and corporate websites), as well as information collected when you register or log in to one of our sites or use your social media credentials, such as .B LinkedIn and Xing our pages). We combine this data to better assess your experience with HER Talents and to carry out the other activities presented in this Privacy Policy.

What rights do you have in relation to advertising communications?

You may exercise your right to prevent advertising communications directed at you by ticking certain boxes in the forms we use to collect your personal information, or by using the unsubscribe option included in our emails sent to you. You can use this link at any time to exercise your right to discontinue further advertising communications or to delete your personal data from our Customer Relationship Management (CRM) databases. In such cases, we store a minimum of personal data in order to record your unsubscribe and prevent further contact with you.

5. How else could we use your personal information?

In addition to the information presented earlier, this section explains how some companies affiliated with HER Talents can use your personal information for other specific purposes.

In the following, we will provide you with further information about how we use your personal data for the purpose of creating or producing content.

If you have any questions about data protection or certain aspects of our production activities, please contact us.

6. Contact us

Please click here if:

you have a general question about the protection of your personal data by HER Talents;
you wish to exercise the rights you have with respect to your personal data (as set out in the sections entitled to “What rights do you have with respect to the processing of your personal data? and “What rights have you had in relation to advertising communications?”). Alternatively, you can use this link to exercise your rights;
you have a complaint about her Talents’ use of your data.

In addition, you can also contact HER Talents as the responsible body for your personal data via our data protection officer – preferably by electronic means, but also by letter e.g.

HER Talents – Female Executive S
earchPrivacy Officer
Parkstr. 1/
6DE 83703 Gmund a. Tegern
seeGermany.